Villages/FAQ

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WARNING: This information is taken from SHA2017 and not yet updated.

FAQ - Pre-information phase

Villages

What is a village?

A village is a group of people who want to camp together and organise themselves more or less. Sometimes a village also wants to organise or display sub-events or hackspaces/townhalls for their village. Some villages might setup a small datacenter, hack-tent, fancy lights, a place to have workshops/talks, etc.

What is a village not?

A cheap way for your company to do advertising or recruiting on the event. If you want to support a village in goods or financially that's ok, but try to limit your commercial or governmental presence on the event.

How do I get/make one?

Organise yourselves, find out with how many people you want to have your village, what you want to do in your village. How much space you -need-. etc. Then make a village page on the wiki. If you have any questions on what is possible or want to do something big/special. Contact us.

I want to do something special! Now what?

Cool! We love to hear what you have in mind and what you need for it. Most of the stuff you will probably need to organise yourself, but we can help out in regards to placement, power, network, space, etc.

Can we rent tents via you?

Most likely yes, but the details are still in clarification.

Can we select a location for our village?

Not the exact location, but you can select on which field you want you village placed. On the Fields page you will be able to identify the properties of each field as soon as this is final.

You can also place a map marker on the Villages-Form.

How does Village placement work?

  • Visitors/Villagers select a preferred location and field. Please try to balance the 'usage' of each field. If there are already about 50 villages on a field, please select another one.
  • Visitors/Villagers put lots of information about their village into the Village-Form (click the 'edit with Form' button).
  • On the 1st of July, the Villages team will revisit the preferred location and move around Villages. The goal here is to meet as much constraints as possible.
  • Villages forming a Clusters will be placed next to each other

Since will be a lot of conflicting requirements we will move most villages around on the field. This can't be helped since there will be contradicting constraints.

The village orga team will try to consider as much of your requirements as possible.

When will we know our final location?

Team:Villages had a planning meeting at the first of July and placed all villages which were registered in the wiki by that day. We did our best to consider all the requirements for the individual villages and clusters. The result will be published as soon as possible.

We want to bring some heavy/bulky stuff for our village. Can we deliver right to the village location?

Depends. Driving is only allowed on paved roads. And access to the campsite will only be availabe before and after the event. Details on that will follow once we have deceided how to handle that. In any case, please get in contact with us as soon as possible!

How is waste-disposal arranged?

  • Regular event waste (trashbags) can be disposed of in one of the many bins around the fields.
  • For larger items (not household trash): Please take home everything you bring to MCH2021. Bear in mind that everything you leave behind will cost us valuable volunteer-time and money we could be spending on more fun stuff!
  • Everything you bring to the camp has to be taken home again. No stuff can be left on the field (old couches, construction material, etc.). So keep that in mind when planning your village.

Is there any place for Campers?

There is a limited amount of tickets for campers. See Camping for more information on how to get a ticket.

# NOW # FAQ - Preparation for the camp (week -4)

Heavy/bulky stuff / special vehicle access required?

  • If you want to bring lots of large stuff and need vehicle access to the campground please contact us.

FAQ Event

Not yet final, but here are the references from the previous event:

Timeline for village build-up / tear-down

  • Build-up starts at Day -1 at 12am CEST. Visitors are not allowed until day 0 at 12am CEST.
  • Build-up ends at Day 0 at 10 pm CEST. Afterwards, there are no cars allowed onsite any more!
  • Tear-down starts at day 5 at 6pm CEST. After sunset there are no cars allowed on the field until next morning 6am CEST.
  • Tear-down ends at day 6 at 12am CEST. At this point, all visitors must have left, only volunteers/orga allowed on the field.

Arrival

  • Early buildup will be possible, but we can't have to many people on the field on the days before the event. So please try to plan you buildup so you can do it on one day. Day -1 (2nd of August) starting 12am CEST for larger villages.
  • Buildup has to be finished day 0, 10pm CEST. Thereafter there are no cars allowed on the field.

During Event - Important to know

  • Unfortunately we need to follow some regulations. Please take a look at the Camping Page for more details.
  • No open swimming pools. Really! There are lakes and open water around the campsite, so use them.
  • Special vehicles: they are only allowed to stay at the field if this was approved by Team:Villages in advance. If in doubt, please contact us.

Tear Down

  • Start of Tear Down: Day 5, 6pm CEST
  • Visitors must have left the field latest Day 6, 12am CEST

Further questions ? / Contacts

  • If you want to have your workshops/meet-ups etc included in the official MCH2021 programme, do contact content@lists.mch2021.org
  • Likewise if your ambitions go further than workshops and you want to run your own stage, the Content team really would like to know who curates your content and if you would be willing to pick up proposals that the Content team does not consider a good fit for a large stage but more for a specific village stage. Team Content would also like to know if you are willing to host workshops related to the main MCH2021 programme.