Team:Terrain

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Terrain
Campsite basics and support infrastructure:
  • Buildings and terrain protections
  • Parking
  • Terrain layout and sitemap
  • Buildup and teardown coordination
1st line contacts: Redlizard
Is an exclusive team: Yes
Contact e-mail: terrain@lists.mch2021.org
Responsible for:
IRC: #mch2021-terrain
Contact at projectleiding: Attilla
Backup Contact at projectleiding: Straw

Yes Yes No No No No No

Team Members

Responsibilities

Team:Terrain takes care of most of the crude infrastructure necessary for a large number of people to gather on a grassy field, and camp, work, move, and party there. It also takes on a number of odd jobs that tend to have a lot of overlap with this primary job.

  • Buildings and terrain protections. Team:Terrain organizes the buildings and terrain protections to be deployed on the field. This includes all the tents that form the backbone of the event; toilets and shower facilities, and the plumbing required to keep them working; portacabins, storage depots, and headquarters, if any; road plates, to protect the fragile grass from heavy vehicles; roads; fences, gates, and bridges; towers and scaffolding constructions; and whatever other heavy metal we may end up needing. Power infrastructure is not included (we have Team:Power for that).
  • Parking. Team:Terrain organizes a place for visitors to park their cars, complete with traffic coordination both at the parking field and in the surrounding area, ticket scanning at the entrance, and security to keep the cars safe.
  • Terrain layout and sitemap. Team:Terrain organizes the geographical layout of the event terrain. We will need to find a place for all the different things on the field that need some space, be they stages, bars, villages, roads, or whatever, while keeping track of things like traffic flows, terrain restrictions, permit requirements, and whatever other constraints may apply. Part of this is maintaining the overall sitemap, collecting geographical decisions from other teams and adding them to the combined map; part of it is filling in all the details for firelanes and infrastructure routes and emergency exits and the like; and part of it is collecting conflicting location constraints from everyone else and massaging them into a coherent design.
  • Buildup and teardown coordination. Team:Terrain coordinates all the work the week-and-a-bit before the event in which we build and then polish the whole thing, as well as the counterpart the days after the event where we pack everything up again. We will need to maintain an overview of all the work that needs to happen on the field to turn a grassy field into a hacker event, and then back into a field again when the event is over. We need to plan out all this work, keep track of dependencies and deadlines, and work out how many pairs of hands we are going to need to get it all done. In the field, we make sure that everything is going smoothly, keep track of progress so that nothing is forgotten, and intervene when things inevitably go wrong. We will also need to take care of safety surrounding heavy machinery.

Vacancies

Yes we do need your help, thank you. The amount of work described on this wiki page and the number of people listed on it do not make a great combination; anyone wanting to help out with any of the above would be greatly appreciated. There's a number of related yet quite different jobs in the list above; you could land a hand with one or two that interest you, take responsibility for one of these jobs in its entirety, or do a bit of everything -- whatever variant you like, we can probably make it work. Please talk to the mailing list, the IRC channel, or the team lead if you're interested.

Roles

Full role details. You do not actually want to read this.

  • Acquire (rent or buy) large goods that go on the terrain, such as fences, road mats, tents, etc.
  • Find suppliers
  • Ask for quotes, make deals (after permission from Treasury)
  • Check deliveries for correctness and completeness
  • Estimate the numbers of toilets and showers necessary
  • Determine locations for sanitation facilities
  • Find out plumbing requirements
  • Keep the facilities usable (e.g. clean) during the event
  • Determine the layout for the visitor and crew parking lots
  • Validate parking tickets
  • Micro-manage people who are parking their cars, to optimize usage of the available space
  • Provide optimized arrival and departure flows
  • Provide temporary parking space (“K+R”) for people who are dropped off by friends, family, or taxi.
  • Design the terrain layout (the document, not the terrain)
  • Keep the map updated with changes
  • Provide an up-to-date interactive map online
  • Provide an up-to-date printable PDF map
  • Determine where fences and road maps are needed
  • Estimate the number of visitor movements at different moments
  • Design the traffic flows for visitors (walking and driving), both on site and in the neighboring public roads, for arrival, the event itself, and departure.
  • Design the traffic flows for suppliers
  • Design the emergency routes for visitor evacuation
  • Design the “calamiteitenroutes” for external emergency services
  • Document the rationales
  • Make the routes visible on the map
  • Enable visitors to find important places without a map
  • Design, acquire/make, and put up signage on public roads and at the venue
  • Use ISO7010 symbols for emergency routes, first aid, and fire fighting equipment
  • Organize and lead the whole build-up
  • Coordinate duties, tasks and work with teardown, work closely together. Many tasks listed here hold for both roles.
  • Note: this role deals with a lot of people outside the community. Knowing Dutch is advisable.
  • Before build-up:
  1. Assess all terrain placements/layouts/decisions on feasibility for build-up.
  2. Communicate requirements, wishes and plannings regarding build-up with all teams. Both for the teams and from the teams.
  3. Structure all these requirements, elements, plans, etc… to produce a central overview for orga (and yourself) to have an overview of all things that need to be done during build-up.
  4. Create an overview of all suppliers with contact info, arrangements made, contracts.
  5. Create an overview of dependencies.
  6. Plan the build-up.(!)
  7. Identify buildup activities that might be dangerous to children/people on the grounds and provide safety measures
  8. Communicate the build-up plan. Make sure that all teams know what you expect from them and what they can expect from you.
  9. Discuss your plan with *owner* to manage expectations.
  10. Double check your plan and make sure you have everything that you think you need to improvise.
  • During build-up:
  1. Be on-site.
  2. Do a check-in of terrain with *owner*, list all issues, make arrangements if needed and have a written confirmation of everything with *owner*.
  3. Make sure you are in the loop of everything terrain related. You are in the lead! Coordinate!
  4. Execute and track the progress of your plan, improvise where needed.
  5. Deal with suppliers: talk to people delivering stuff, doing work for you, anything. If needed: make sure they do as they are told.
  6. Organize meetings to align all build-up activities (as many people will be working for you, orga and angels alike)
  7. Communicate information to teardown that is needed for teardown.
  • During event:
  1. Rest.
  • During tear-down:
  1. Assist tear-down where possible.
  • After tear-down:
  • Organize and lead the whole tear-down
  • Coordinate duties, tasks and work with build-up, work closely together. Many tasks listed here hold for both roles.
  • Note: this role deals with a lot of people outside the community. Knowing Dutch is advisable.
  • Before build-up:
  1. Assess all terrain placements/layouts/decisions on feasibility for tear-down
  2. Communicate requirements, wishes and plannings regarding tear-down with all teams. Both for the teams and from the teams.
  3. Structure all these requirements, elements, plans, etc… to produce a central overview for orga (and yourself) to have an overview of all things that need to be done during teardown.
  4. Create an overview of all suppliers with contact info, arrangements made, contracts.
  5. Create an overview of dependencies.
  6. Plan the tear-down.(!)
  7. Identify tear-down activities that might be dangerous to children/people on the grounds and provide safety measures
  8. Communicate the preliminary tear-down plan. Make sure that all teams know what you expect from them and what they can expect from you.
  9. Discuss your plan with *owner* to manage expectations.
  • During build-up:
  1. Assist build-up where possible.
  2. Keep track of information that you need for tear-down.
  • During event:
  1. Double check your plan with all teams and suppliers.
  2. Keep track of things that change during the event that affect the tear-down.
  3. Make sure you have everything that you think you need to improvise.
  4. Communicate the final tear-down plan. Make sure that all teams know what you expect from them and what they can expect from you.
  5. Discuss your plan with *owner* to manage expectations.
  6. Rest, sleep, charge up.
  • During tear-down:
  1. Be on-site.
  2. Make sure you are in the loop of everything terrain related. You are in the lead! Coordinate!
  3. Execute and track the progress of your plan, improvise where needed.
  4. Deal with suppliers: talk to people delivering stuff, doing work for you, anything. If needed: make sure they do as they are told.
  5. Organize meetings to align all tear-down activities (as many people will be working for you, orga and angels alike)
  6. Celebrate successes, motivate people tearing down.
  7. Final check whole terrain to make sure you think it is read for handover to *owner*
  8. Do handover of terrain with *owner* and have a confirmed list of all issues for and agreements with *owner*
  9. Aim to make this list as short as possible
  • After tear-down:
  1. Tie up loose ends.