Team:Projectleiding

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Projectleiding
  • Establish an exhaustive registration of tasks and responsibilities (i.e. roles)
  • Delegate as many responsibilities as possible to roles/teams
  • Provide information, structure and meetings for people to join orga
  • Ensure healthy financial situation/boundaries
  • Maintain a good view of the large picture (be up-to-date about what happens in teams)
  • Ensure the essential large infrastructure for the event is prepared in time
  • Provide the means to, and make sure the teams are communicating essentials with each other
  • Coach teams that are having difficulties
  • Spot vacancies (non delegated responsibilities) and find people and/or solutions for them
  • Kick-start and guide teams with new people so the team embeds in the orga
  • Maintain contacts with major third parties, such as: venue owners/managers, municipality and other governmental departments
1st line contacts: Stitch
Is an exclusive team: Yes
Contact e-mail: stitch@ifcat.org
Responsible for:


Team Members

Vacancies

Currently no vacancies.


Meetings

We have meetings every six weeks on a saturday. Todo: share this info, where and when.

There will be bi-weekly mumbles for day to day operations. Todo: share this agenda item to the people in PL as well.


Cluster verdeling

Cluster Contact PL
Health & Safety Nino
Management IFCAT
Horeca Netsmurf
Finance Attilla
Logistics Juerd (Attilla)
Publicity Boekenwuurm (Damnlie)
Participation Damnlie (Rizoom, Boekenwuurm)
Cohesion Rizoom
Arrival & Departure Damnlie
Infra Stitch (Attilla)
Conference Coco
Terrain Attilla & Rietje

Team status list

This overview gives an insight on the health of teams. Also see Vacancies.

Meaning of the fields:


This team is required for the event:
Meaning: without the deliverables of this team the event can not continue. For example: team:power is a requirement for lectures, recording, sanitation and so on. Counter example: a badge is a great add on to the event, but even if it fails, the event can continue safely. Crucial teams contribute to safety, essential services, hygiene, health.


Status: Team has contact information:
Meaning: a new volunteer or the existing network of volunteers can easily contact this team and ask questions or status information.


Status: Team has informative wiki page:
Meaning: the wiki page of the team details a bit of their plans, how they do it and what they provide to others. It contains who the team members are. This is a treasure trove for next events, as well as a way to streamline information to other teams.


Status: Team has meetings are planned until the event:
Meaning: the team is in control and regular meetings / gatherings to check progress, todo's, questions and whatever is relevant to the team. Meetings do not always need to be formal or documented in order to set this checkmark of course.


Status: Team has enough orga-volunteers to function:
Meaning: there are enough dedicated people on the team that everyone on the team can enjoy at least two days at the camp without doing anything for this team. The stress level is relatively low because work is shared among team members. Angels are excluded in this metric: note that angels often need training, which also takes time which must be allocated. Examples of what this being unchecked can mean: people are not exclusive to this team and thus cannot guarantee time before and during the event, there are tons of plans but no actual work is planned, performed or managed, people are out of reach, there is no backup for crucial team roles, there is no time allocated to instruct and guide angels. There is no tracking of progress.


Status: Team has drafted a budget:
Meaning: there is a table of expected expenses and projected income. This consists of listing of items, with their price. This does not need to be public, but team:finance must know. If there is no budget, the finance team / board will try to determine one: better to be in control yourself, so allocate, estimate and write it down.


Status: Team has informed team:volunteers:
Meaning: if there are any angel requirements, or orga-volunteers needed, team:volunteers is aware of their numbers and needed capabilities. Yes you can search yourself, and you can also get more searching capacity if these numbers and skills are shared.



Team Contactperson Team is essential to event Team has contact info Team has info on wiki Team has planned meetings Team has enough people Team has drafted budget Team has informed volunteer team
Team:Ticket & Entrance Attilla Show-stopper 〰️
Team:Sponsors Attilla Important 〰️
Team:NOC Attilla Important 〰️ 〰️ 〰️
Team:Finance Attilla Show-stopper
Team:Lighting Attilla New and improved
Team:Terrain Attilla Show-stopper
Team:Promo Boekenwuurm Important
Team:Press Boekenwuurm Substance
Team:Badge Boekenwuurm New and improved
Team:Info Boekenwuurm Important
Team:Huisstijl Boekenwuurm Flavour 〰️
Team:Heralds Coco Substance 〰️
Team:Content Coco Substance
Team:Speaker Desk Coco Substance 〰️
Team:Villages Damnlie Substance
Team:Volunteers Damnlie Important
Team:Family Damnlie Substance
Team:Shuttle Damnlie Flavour
Team:On-site transportation Juerd Important
Team:Warehouse Juerd Important
Team:Waste Juerd Important
Team:Off-site transportation Juerd Important
Team:Partytent Netsmurf Substance 〰️
Team:Horeca Netsmurf Important
Team:Clothing production Netsmurf Substance 〰️ 〰️
Team:Safe Harbour Netsmurf New and improved
Team:ColourMyMCH Netsmurf New and improved
Team:Moebelhaus Netsmurf New and improved
Team:ROC Nino New and improved
Team:Fire Nino Show-stopper
Team:First-AID Nino Show-stopper 〰️ 〰️ 〰️
Team:Security Nino Show-stopper 〰️
Team:Permits Nino Show-stopper 〰️ 〰️ 〰️ 〰️
Team:Deco Rizoom Flavour
Team:Cohesion Rizoom New and improved
Team:POC/Fieldphone Stitch New and improved
Team:Accessibility Stitch New and improved 〰️
Team:Power Stitch Important
Team:Productiehuis Stitch Substance
Team:POC Stitch Important
Team:Sysadmin Stitch Important


Roles

  • Kick-start van teams (?)
  • Establish an exhaustive registration of tasks and responsibilities (i.e. these lists!)
  • Delegate as many responsibilities as possible to roles/teams
  • Provide information, structure and meetings for people to join orga
  • Ensure healthy financial situation/boundaries
  • Maintain a good view of the large picture (be up-to-date about what happens in teams)
  • Ensure the essential large infrastructure for the event is prepared in time
  • Provide the means to, and make sure the teams are communicating essentials with each other
  • Coach teams that are having difficulties
  • Spot vacancies (non delegated responsibilities) and find people and/or solutions for them
  • Maintain contacts with major third parties, such as:
  1. venue owners/managers
  2. municipality and other governmental departments


How do the clusters look like

A visual overview of the orga organigram
Cluster organigram